The education environment is changing and advanced technology is slowly, but substantially replacing traditional, dull practices and moving towards effective school management. In the changing face of education, ERP adoption and implementation has now become crucial.
In order to move out of the phase of early adopters of management softwares and ERPs, the teachers and the rest of the staff need to be made comfortable using software technology. And this gives rise to the need for contextual and intuitive school management software training.
In order to give the teachers and staff a chance to explore through and adapt to the advanced features of school management softwares, professional training is mandatory. Only then would you, as a schooling institution, along with the students, be able to reap all the benefits of school management software.
Not only would such training sessions let them grasp its functionality rapidly, it would also improve your staff’s confidence in technology and help you realize the potential benefits of an ERP software. For the entire process of implementing ERP would go down the drain, if the end-users do not understand how the system works.
Let’s take a look at some the challenges one might face when implementing an ERP:
1. Transferring the data: This is one of the biggest challenges a school might face when implementing an ERP. Deciding what to upload and what not requires a thorough scrutiny of the available data. Moreover, the process of transferring is a task in itself and requires training.
2. Requirements: Since each school has a slightly different requirement and there’s no blanket ERP available, schools need to diligently browse through different softwares, and this requires thorough knowledge about different school management softwares. So again, ERP training is the only way out.
3. Continuous monitoring: Post the ERP implementation, it’s recommended that schools regularly monitor the progress and software’s efficient working. However, during the initial months, it’s often gets difficult for the staff to comfortably use the software and address the different issues arising. Therefore, training is a must.
A successful training program for school ERP can be roughly divided into 3 sections:
1. Launch Training: A one day, on-location training session for the staff to get them acquainted with the school managing software and lay a suitable foundation. It should involve a superficial training for all the staff and a thorough session for the key users, who would subsequently train the remaining staff in the days to come.
2. User Training: This would involve a hands-on training where the staff would learn about analyzing data, manage reports, and personalize.
3. Improvement Strategies: Once the above-mentioned procedures have been taken care of, the ERP provider would review the staff’s progress and provide with a list of key areas the school lacks.
Since there’s no one size that fits all, schools must get in touch with their software providers and thoroughly discuss the training sessions.